How did I miss this thread? Sorry I haven't posted sooner to this thread, because I have some useful information for everyone.
I head judged in Portland. Being head judge, I pretty much run the show and I'm pretty much a partner with the organizer, so I have a lot of insight into how the event is run.
WotC is pretty much a stickler for certain things. They pretty much lay down the law when it comes to how much you can do.
For example, organizers have to account very carefully for the pre-release cards. Not even judges are supposed to get them.
Prize support is left in part up to the organizer, but not as much as you might think.
Basically, for every player in the event, there are 3 packs of support. Of that, 1 pack goes for judge support and 2 packs for prize support. Organizers have a bit of control here, but no more than 1 pack for judge support. And if you do the math, you will find that that 1 pack per player doesn't go very far if you have an adequate staff to run the event. As such, an organizer really needs to keep to the 2 packs per player for prize support.
We ran 2 events on Saturday. One had 195 players and we gave a box to the winner (only 1 player undefeated after 7 rounds) and we offered 1/2 box to 6-1, but were able to bump it to 20 packs. We offered prizes all the way down to 4-1-2 (5 packs). All things considered, it was pretty good support.
We ran a second event with 34 players. This was pretty much equivalent to what you did Zadok. We gave 18 packs for 4-0 and 9 packs for 3-1. This turned out to be too many packs, so we would have needed to cut into judge support to run other events that way. I'm not sure how Seattle does it unless they are allowed a bit more leeway since Chris and Paul are running the show. I may ask them next time I'm up there. Regardless, I think this is very good prize support.
In addition to the main event, an organizer can run as many side events as they want. All product used at the side events must be accounted for and the organizer has to purchase this product. The results sheets have to be turned in and I'm pretty sure that the prize structure has to be specified.
Typically, a side event runs 24 pack for the tourney with 12 packs prize support (6,4,1,1). That comes out to a full box, which makes it easier for the organizer.
I think an organizer has a bit of leeway in "purchasing" packs to supplement the prize and judge support for the main event. However, I know they have to account for everything, so I don't think that they can be excessive. Plus, this comes off their bottom line.
Speaking of the bottom line, I know a lot of people think the organizers make a killing. The prerelease typically ends up as a decent money making venture. However, you need to take into consideration that a decent amount of money is spent on a room, equipment, supplies, shirts, etc. Still, the most important thing to keep in mind is that in order for an organizer to run the prerelease, they pretty much have to be willing to run qualifiers and other events. At most of these events, the organizer barely breaks even, if that.
When you consider the amount of time and effort that is put into organizing and running the events, you realize that if it wasn't for the love of the game, the organizer wouldn't do it. Think of this the next event you go to and thank your organizer for putting these things on. Don't be afraid to give constructive critisism, but make sure they know their efforts are appreciated.
Anyway, if anyone here was at the Portland prerelease, let me know.